Function of the commitee

            Each person elected to the committee will be:

• Responsible for their allocated role but will also be able to cross the boundaries of their role description to ensure the Association functions efficiently and smoothly at all times.

• Willing and able to work in a Team

• Available to assist in the set up and cleaning following functions

• Willing to attend and support as many Kastellorizian functions as possible.

President/Chairman

The democratically elected head of the association. He must ensure that the articles of the Association are followed paying attention to it's philanthropic nature. His endeavour is to gather together the best possible group of specialists available who are dedicated to work for the growth of the association. He is a fundemental pivot for the Association as he ultimately bears the responsibility for the correct operation of the Association. This also entails the guidance and co-ordination of the office bearers and committee members. This is a solitary role that requires considerable time, effort,  creativity and family dedication. This role requires a person to be available, at all times, for all the committee and members to communicate with when they queries and/or issues. The president of the association has to represent the association at official functions and convey the message of the association if and as required.

Responsibilites:

a.Responsible for the correct operation of the Association

b. Provides guidance and co-ordination of the office bearers and committee members.

c. Ensures the articles of the Association are followed and maintains its philanthropic nature.

d. Ensures that the best possible group of elected specialists works as a dedicated team in the interest of the Association and to ensure the growth of the Association.

e. Must be available, at all times, for all the committee and members to communicate with as queries and/or issues arise

f. Represent the association or nominate a person to act on the Presidents behalf, at official functions and convey the message of the Association as required.

Vice President

He/she must be available to take over from the President, if and as required, to ensure there is no interuption to the operation of the Association. This person is the right hand of the president and a main responsibilty is to complete the work that is required of the president when the president is unable to physically meet the demands. They are sometimes unappreciated and often have a penchant for becoming President one day.

Responsibilities:

a.Must be available to take over from the President, as required, to ensure there is no interruption to the operation of the  Association.

b. Represent the Association to act on the President's behalf when requested by the President

c. Complete the work that is required of the President when the President is unable to physically meet the demands or when asked by the President to do so.

d. Assist the President with duties when requested

e. Must be available to assist other committee members and participate actively in other aspects of the committee.

The Treasurer:

Works closely with the Events Committee and budgets for each function, reporting back to the committee. The main role is to oversee the finances of the association and advise the committee on fiscal matters including bank accounts, investments and prepare budgets, reports and financial information which is ultimately forwarded to the Association's' accountant each year.

IT Manager

Is called upon to maintain the information and technology systems of the Association. This typically involes the provision of systems to meet the information objectives of the Association. Most recently this has involved the generation of a website where information related to the Association and it's Greek culture is available. The role requires the co-ordination of  information and ensuring this is accurately and efficiently posted to the website. This person liaises with the other Committee members on a frequent basis in addition to ensuring all members are informed as to the status and direction of the Association through the the dissemination of information. The IT Manager is required to also focus on maintaining the interest of all ages and levels of the membership through its website activities.

Responsibilities:

a.Responsible for maintaining the information and technology systems of the Association. maintaining and upgrading information technology systems website-

i. Maintain the computer needs of the Association.

ii. Maintain the TV, audiovisual equipment as well as the lectern and microphone

b. Ensure that information displayed on the website is accurate and efficiently posted to the website.

c. Ensure that the focus of the website is of interest to all age groups

d. Maintain password protected areas of the website that are accessible to all financial and registered non-fee paying members and a KAV committee only section

e. Provide individual passwords to

i. Members to access members section

ii. Committee members to access committee only section of the website

f. Liaise with the other Committee members on a frequent basis to ensure the Committee and all members are informed of the activities of the Association and any information relevant to Kastellorizo

g. Liaise with the editor of the Kazzie News to ensure that information is exchanged and available to all media forms.

Communications Officer/Newsletter Editor

Responsibilitis:

a. Responsible for the production of 3-4 newsletters, AGM report and any other printed documents and/or calendars

b. Responsible for sourcing, collecting articles and information for the Kazzie News.

c. Responsible for formatting and editing the newsletter and AGM report.

d. Has the authority to form a newsletter subcommittee to assist with the described tasks to ensure that the newsletter and other printed documents are printed and issued on time and are of a standard and quality.

e. Responsible for organizing a proof reading team to ensure that the newsletter is free of any printing errors

f. Liaise with the-

i. Printers to ensure that the documents are printed and collected on time

ii. IT Manager to ensure that the newsletter

           1. Promotes the website

           2. The newsletter is uploaded to website

           3. Work with the IT manager to transfer the newsletter form a printed form to an email distributed document.

           4. Work with the Membership manager to ensure that the mailing list is maintained and available for mail outs

           5. Work with the Events Manager to ensure that all functions are accurately and adequately advertised.

           6. Liaise with the Treasure to ensure that the costs match the budget expenditure

           7. Liaise with the mail out team/committee to organize mail out.

Photographic Manager

a. Responsible for taking, collecting and preserving the Association events and cultural history through photographs.

b. Responsible for liaising with the newsletter editor and IT manager to provide photographs in a suitable and useable format for the newsletter and website

c. Responsible for liaising with the Cultural Manager to accurately document the events

Events Manager

Is required to nominate the functions for the year and budget with the Finance Manager, reporting to the committee on the outcome of each completed function. He will co-opt people to carry out specific tasks for these functions and also form sub-committees or working parties in order that member attributes and social connections can assist in making a each function a success both socially and financially.